New EPA-Paid Airfare Policy
For C&T Program Manager State-Designees
C&T Program State-Designee
EPA supports the cost of a round-trip coach airfare to Honolulu for the designated 1) state C&T
program manager, 2) state Extension PSEP Coordinator, and 3) state Structural C&T program
manager, if applicable. Note: to meet the reimbursement criteria 1) you must be approved as
the state-designee by July 18, and 2) must have purchased your ticket prior to July 18, 2003.
Airfare Reimbursement for Designees
Reimbursement includes airfare and related transportation costs.
To qualify for reimbursable-tickets, submit the attached State-Designee Form to Jeanne Heying
for approval before July 18. You are welcome to submit this form for approval as soon as you
receive it. The earlier the designee approval is processed, the sooner you can book and
purchase tickets; this should result in less expensive fares for you and your traveling
companions.
For any ticket costing more than $1,000, obtain pre-ticketing price approval from Jeanne
Heying. For tickets costing under $1,000, you do not need pre-ticketing approval go ahead
and make your purchase; but, be frugal where possible since some designees will have to pay
more than $1,000 in some travel markets.
You may add extra days or side trips onto the ticket, as long as EPA is reimbursing you only for
the portion of the ticket attributed to roundtrip travel to/from Honolulu.
You are responsible to purchase your own airline ticket (internet/travel
agency). Book early to guarantee less expensive rates. EPA, through
CAST, will
reimburse any designee-approved ticket once the receipt has been submitted by
the state-designee to Jeanne Heying. You may request ticket reimbursement as soon as you
have a receipt for the ticket. If your agency does not allow you to be reimbursed for the
purchase of a ticket, contact Jeanne Heying.
If you cancel your trip, EPA requires you reimburse CAST for the cost of the ticket, less any
associated cancellation handling fees.
Persons attending the conference on EPA-paid tickets are
expected to attend each entire meeting.
Contact for State-Designee Approval, Airfare Purchase Price Approval, and Airfare
Reimbursement
Jeanne Heying, USEPA
1200 Pennsylvania Ave (7506C), Washington, DC 20460-0001
Fax 703-308-2962, Phone 703-308-3240, Email
heying.jeanne@epa.gov
Important Dates to Remember
- July 18 last day to be approved as State-Designee for reimbursed airfare
- July 18 last day to purchase tickets as State-Designee for reimbursed airfare
State-Designee Approval Request Form
Either fill out and submit the form below online, or print out a
PDF version
and mail or fax it to the contact listed above.
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